Our contract archive is scattered; where do we start with digitisation?

Start with an inventory rather than a scanner. Instead of digitising a scattered archive all at once, the existing contracts are gathered, classified by type, and their critical fields — the parties, the subject matter, the term, the renewal date, the value, the termination condition — turned into structured data.

Then a set of standard templates and a drafting-and-approval flow is put in place for new contracts, so the archive keeps its order as it grows instead of losing it again. The sequence follows risk: high-value contracts, those that renew automatically, and those most likely to end in a dispute are taken first. Where documents contain personal data, the access and retention rules under the Personal Data Protection Law (No. 6698) are defined at this stage. Working in stages like this produces measurable progress without stopping the business while it happens.